Travel Request Form

Travel Request Form
All travel must be approved by the appropriate department head before it can be booked. Please fill out the following information. Please note that this information will be shared with multiple departments, so while there are many questions, it will save you time in the long run.

WE ARE REQUIRING SPECIFIC INFORMATION IN ORDER TO COMPLY WITH IRS & OTHER REGULATORY AGENCIES TO ENSURE THAT WE PROTECT OUR NON-PROFIT STATUS.
Your Information
Your SHP Email*
example@shpbeds.org
Full Name - Same as on your Government ID*

First NameLast Name
Your Phone Number*
Please enter a valid phone number.
Your Date of Birth*

YearMonthDay
Date
Date of birth Prefill
Gender - If you need air travel, you'll need to indicate if your gender is Female or Male.*

FemaleMaleOther
Your emergency contact*
Your emergency contact's phone number*
Please enter a valid phone number.
Travel Information
What's the purpose of your travel?*

0/255
Are you a part of CSC or are you a Chapter Member for the purposes of Travel?*

ChapterCSC
Your SHP Role*
Select Your Chapter*
Select Your Department*
What are you traveling for? Pick all that apply.*

Specific EventChapter Visit(s)CSC Team MeetingNational SponsorBoard of Directors
How many Chapters are you visiting?*
If you're visiting six or more, please enter six. You'll be able to provide more information.
Chapter Visit #1*
Chapter Visit #2*
Chapter Visit #3*
Chapter Visit #4*
Chapter Visit #5*
Please provide more detail regarding your trip to visit 6+ Chapters*
Which CSC Team are you meeting with?*
Why are you traveling for the Board of Directors?*
This could be for an event, a BOD visit, meetings, etc.
National Sponsor Name*
Why are we visiting this sponsor?*
If you need a hotel close to your event location, please provide the entire address.
Event Name*
Event Street Address
Please enter the street address where this event is being held.
Event City*
Please enter the city where this event is being held.
Event State*
Event Zip Code
Please enter the zip code where this event is being held.
Are you splitting expenses?*

YesNo
Please explain how we should break up the expenses.*
For example, if you're visiting one Chapter and a CSC Team, it'd be split 50/50 between their respective budgets.
Bill Chapter/Class Selections*
Who is traveling in your party? Include full names and titles
Each traveler must complete their own travel form.
Departure Date*

MonthDayYear
Date
Return Date*

MonthDayYear
Date
Airport Information
Do you need a plane ticket?*
Which airport are you departing from?*
You can start typing the name of the airport to search for it.
How far do you live from your departing airport?*
Which airport are you traveling to?*
You can start typing the name of the airport to search for it.
How far do you have to travel from the arrival airport?*
Preferred travel times (time of day, we'll do our best but this is not guaranteed)
Add any travel rewards you'd like to include
Known Traveler # (TSA Pre-Check, Global Entry, NEXUS, Sentri, etc)
Redress Number
Hotel Information
Do you need a hotel with your trip?*

YesNo
Will your hotel location need to change during your trip?*

YesNo
Does your hotel need to be in a specific area?*

YesNo
Please describe the specific area you need your Hotel to be in?
Examples - Close to the airport, close to a local Chapter, close to an event site, etc.
How many people are traveling in your group?*
Is anyone sharing a room with another person in your group?*

YesNo
Who is sharing a room with whom?*
If you have any questions regarding your travel, please contact Gina Hill at gina.hill@shpbeds.org.

We book our trips in groups, all travel questions will route through Gina to ensure appropriate communication with airlines, hotels, and rental car companies. You may not receive individual hotel confirmations if it is part of a group block.
Rental Car Information
Are you renting a car?*

YesNo
Will you be sharing a rental car with anyone else in your travel group?*
Are there any other details or information you wish to provide that may aid in booking your travel?
System Information
ChapterId
BHID
Contact Record Type Id
Should be Empty:

Travel Request Form

Your Information

Travel Information

Airport Information

Hotel Information

Rental Car Information

System Information